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PM: Project Planning - Shared screen with speaker view
sebbing
14:57
Find gaps
Matt Davis [he, him]
15:01
Keeps whole team focused on goals.
Cori Horton
15:02
to fully utilize resources
laila Hussein Moustafa
15:03
To find what do we need and what we have
Teresa Petro
15:03
So that there's a clear timeline
Janice Lurie
15:03
Defines expectations.
Patrick Hussey
15:03
Everyone knows what is being worked on and when
Danelle Orange
15:03
To keep projects within scope in the future
Ann Gannon
15:04
Troubleshoot barriers
Karen Kohoutek (she/her), Moorhead MN
15:05
Save time!
Daniela Kroon
15:05
Timeline
TammyJ
15:07
funding
Michelle
15:07
A starting point is always good to be able to adapt from
Stacy Allsop
15:08
stakeholders
Laurie Jorgensen
15:09
Keep organized
Wendy K
15:09
Budget
Kelsey Chandler
15:09
Gain a sense of team control over process
Amelia Rodarte (she/her)
15:10
Communicate expectations
Peg (Margaret) Burnette
15:11
shared understanding of goals and timeline
Lori Williamson
15:12
Finish in timely fashion
Erin Z-R, she/her, SPPL
15:14
to make sure you have everyone you need when you need them.
Jerry
15:14
To have an organizational plan to conduct the project.
Louann Terveer
15:14
So there is an actual ending of the project!
Martha Hardy
15:14
make efficient use of your team
Elizabeth Jacobson
15:15
So a step isn't missed or forgotten, or overlooked.
Virginia Stricklin
15:19
agree on mutual outcomes
Amelia Rodarte (she/her)
15:20
Make process/implementation easier
Nicole Reuter
15:21
Clear communication for stakeholders
Lynn
15:23
As someone said, If you fail to plan, you plan to fail.
Ashley Bieber
15:25
makes work meaningful
Erin Z-R, she/her, SPPL
15:29
So know what can/can't do, what funding have, what may still need
Peg (Margaret) Burnette
15:33
assign tasks
Stacey Hendren She/Her
15:36
Be able to advocate for the project.
Stacy Allsop
15:39
plan for contingences
Samantha Thorne
15:54
prioritize
Erin Z-R, she/her, SPPL
16:00
plan for communication and any associated event
Colin Koteles
16:02
Keeps you within the parameters of your charter
Shaun Rutherford
27:18
A Just-in-time system for goals
Erin Z-R, she/her, SPPL
27:56
Is there a charge to use Trello?
Carla S Pfahl
28:09
No - there is a free version of trello
Stacy Allsop
28:15
I use the free version of Trello
Amanda Pippitt (Millikin U) (she/her)
28:19
there are free and upgrade versions
Carla S Pfahl
28:23
I’ve used the free version and it’s all I’ve needed
Matt Davis [he, him]
28:39
Our Library just bought the Business Class version of Trello and are LOVING it.
Erin Z-R, she/her, SPPL
28:48
how tell whether project dependent or agile?
Mei Méndez
29:17
There's a free version, and they have extensive discounts for 501c3 orgs
Hsianghui Liu-Spencer
29:19
is there a google product type of Kanban/Trillo?
Carla S Pfahl
29:25
Yes, it will!
Stacy Allsop
29:27
https://trello.com/pricing
Matt Davis [he, him]
29:33
Yes, there’s an education discount!
Carla S Pfahl
30:09
Erin - are you referring to trello?
Carla S Pfahl
30:31
Hsianghui - not sure
Erin Z-R, she/her, SPPL
30:32
no, just how decide whether Kanban better or gatt,etc.
Carla S Pfahl
31:04
Erin - it would depend on the project and people involved.
Carla S Pfahl
31:28
For me, Gantt chart has been helpful for larger projects with many people involved
Mei Méndez
32:02
Hsianghui-trello integrates with Gmail and a Trello board/calendar can be imported into GCal.
Carla S Pfahl
32:51
Trella / Kansan is helpful for creating WBS
Carla S Pfahl
33:16
*KanBan
Stacy Allsop
33:35
There are various similar tools. I am actually making a list for a presentation. Some tools are easier to use than others, and offer integrations/features. I evaluated some for our grad students.
Carla S Pfahl
34:29
Sarah will talk about trello, kanban and more in the software tools session
random person
35:08
more $$$ becomes available :)
Stacey Hendren She/Her
38:25
I had maintenance flip a vent so it blew in the opposite direction ...because of a similar issue.
Kelsey Chandler
39:05
Could we share trello and/or excel spreadsheets that we find useful?
Carla S Pfahl
40:18
Kelsey - yes, you can invite people to join a project in trello, excel spreadsheets can be stored in a shared folder
Janice Lurie
45:29
Can you explain this board again? It's confusing.
Janice Lurie
46:34
yes
Janice Lurie
49:11
Thank You
Kelsey Chandler
49:47
Could you share the board template with us?
Peg (Margaret) Burnette
50:01
Is there one "biggest mistake" that people make?
Lisa Baures
50:24
Are there templates for team norms and decision making?
mklemundt1574
50:30
Any general guidelines on who should work on creating project plan? Team members? Sponsor? Others?
Cori Horton
50:33
how do you begin to wrap your mind around the workflow of tasks. Do you start from the beginning or start from the desired result and work backwards?
random person
51:07
Our director often advises people that the worst plan is having no plan at all.
Stacey Hendren She/Her
51:07
How do you best anticipate how long things will take?
Peg (Margaret) Burnette
51:09
thank you!
Lynn W.
51:52
Question on getting feedback / input on project plans - is sharing a draft useful? or are there other approaches to getting group/team involvement to drafting a project plan?
Amelia Rodarte (she/her)
53:09
Do you recommend having consistent project plan templates among a team? Or should it be whichever format works for the project lead?
Stacey Hendren She/Her
54:11
Does the structure change much if you are a single person team?
Barber, Evan M
55:13
When mapping out a large project when is it better to break it into smaller projects or decrease the scope?
Janice Lurie
55:39
Are projects sometimes quickly defined for a grant deadline? If yes, what is the impact on the project?
Hsianghui Liu-Spencer
55:52
so, when you conclude a project, so what steps to do to conclude it! celebrate? others.
Stacy Allsop
56:07
I run into a lot of delays when explaining technology issues and tools to administrators/supervisors -- the project stagnates because it is dependent on their decision to give permission -- approaches to help with this?
Carla S Pfahl
56:08
Stacey - I used milestones as deadline markers for certain tasks
Barber, Evan M
01:01:17
That's very helpful, thank you!
Stacy Allsop
01:02:07
I just worked on a project like this
Stacy Allsop
01:02:16
due to urgent grant deadline
Janice Lurie
01:02:34
Thank You.
Stacy Allsop
01:03:10
we had to collaborate quickly and form outline based on grant application
Michele Bigham
01:03:58
Thank you so much, of to my next Zoom. Hope everyone has a great weekend.
Stacey Haas
01:04:27
at the start, you said you highly recommend a program or class (?) you took in Project Management? I missed what it was
Stacy Allsop
01:04:34
(I think the application failed because part of the team wanted to pay for something they needed for the department that wasn't the focus of the grant)
Erin Z-R, she/her, SPPL
01:05:13
I think it was a project management certificate class through the U of M
Stacey Haas
01:05:33
Oh. Thank you
Ann Gannon
01:06:22
Thank you so much for another great session! The real life examples help take the abstract to practical!
Stacey Haas
01:07:25
Thank you very much
Lydia Potthoff (She/Her/Hers)
01:07:26
This was such as a comprehensive presentation. Wonderful! Thanks so much!
Mary Ton
01:07:32
Thank you so much for this helpful session!
Stacy Allsop
01:08:17
(if you have access to LinkedIn Learning some of the project management courses/videos are very good as well)
Stacey Hendren She/Her
01:08:28
https://ccaps.umn.edu/project-management-certificate
Carla S Pfahl
01:08:43
Stacy - yes I really like the agile courses in linked in learing
Janice Lurie
01:08:56
Thank you for such a great session.
Marilee R Tuite
01:09:00
Thank you!
Francine
01:09:02
Nice job!
Barber, Evan M
01:09:05
Thank you!
Peg (Margaret) Burnette
01:09:05
This was great Ashley - thank you so much!
Matt Davis [he, him]
01:09:05
Thanks so much, Ashley!
Lori Williamson
01:09:07
Thank you!
Danelle Orange
01:09:12
Thank you!
Erin Z-R, she/her, SPPL
01:09:17
Thanks
Tricia Lampron (she/her)
01:09:22
Thank you!
Lynn W.
01:09:31
thanks!
Elizabeth Jacobson
01:09:43
Thank you!
Virginia Stricklin
01:09:44
Thanks
Mei Méndez
01:09:47
Thank you!
Eliza Pope
01:09:51
thank you!